ICA-SUV conference: session 3: Administration Needs and Impact

Joanne Kaczmarek, University of Illinois:

Getting support for RM across University – used business approach. Offera business service to administrative departments using embedded archives staff.

Outcomes

1)Acquisition of institutional records never before seen by archives – esp construction records

2)new opportunities for research and teaching within architecture dept

3)partnerships with library, business scanning service, local history association.

4)support for an institution wide rm programm

Been able to bring inc c.$100,000 through this project to support the archive. Includes loss recover model – internal charging. Faculty happy to pay because it’s convenient for them.

Business model – customer needs (that they might not know they have), marketing, closing the deal/solving the problem, project management, customer service, refererals.

Don’t address historical need, address their need for easy access and organised access.

Identify a high need dept with $. Provide free evaluation of need. Propose possible solution, broken down into yearly components. Emphasise value of solutions. Don’t just take historical records and leave them with the rest of the problem, offer a total solution.

Future: business process and workflow anaylsis provided by archives as a service. Emnbedded deptl historians.

Charlotte Maday, Universite Paris 7 –Denis Diderot:

Charlotte explained the peculiar situation of French university archivists.

Used t obe only one imperial universities then in 1968 the rest were created – all new universities. Archivists appointed to deal with problems arising from asbestos lawsuits. Seen as administrators rather than historical curators. Historical records must be transferred to national repositories. Universities arrange and describe them while they are still need then transfer them.

Provides training for volunteer university administrative staff to be archives champions, spreading archiving process through university.

LRU Law – gives autonomy to universities – now they need to have an identity they are reluctant to transfer their archives.