ICA-SUV: Session 4: External Outreach

Dr Claude Roberto:
Networked to receive Franciphone records - resulted in a backlog!. received federal funding to support outreach programme, matched 'in kind' bty Archive.
Created an educational theatreical and musical show based on archives. Developed an educational website. Invited parents to come and watch the play as well as schoolkids.

Brenda S Gunn:
Exhibition & documentary film. Briscoe Centre works with presidential library. Library asked them to fill an empty slot in their exhibition programme. Considered doing a tresures exhibition. Decided instead of to focus on Walter Kronkike - journalist & anchorman. Good way to acknowledge the importance of the papers. 182000 visitors - 200% up on previous year.

Documentary about Barbara Conrad - alumnus. One of the first African American students. Had been involved in an Am Dram controvery while there. Film draws heavily on University archives. 'When I Rise' - shown at film festivals and on TV.

Secured corproate sponsorship for the exhibitiont of ill hole in the budget. president saw the film as part of the University's diversity effort, which had recently been made a priority. Importance of a written agreement with the exhibition venue as to who is going to take responsibility on communication. In budgets cuts, had their budget reduced less than other depts because of the increased visibility they'd brought to the University through the film & exhibition. Development are now raising funds for an endowed University Archivist position.

Shawn Hayes:
National History Day - annual competition, with a different theme each year, with local, regional and national heats. Institutions involved at different levels from partnerships through to hosting visits.
Have to consider your resources carefully before getting involved. Important to spend time with teachers first so that they know how to use archivres before they come in with students.

ICA-SUV: Keynote Session: Thinking About Archives

Tom Hickerson:
Focus our documentation efforts on institutional critical roles and their impact on society - think creatively about what should be documented. Which records best record our goal at a particular point in time? Documnetation of the experience of being a student - rite of passage. How best to record the iconogrpahy of this transitional time?

Consider all forms in which records are created and involved librarians, curators and IT specialists in our documentary efforts.

Look across combined collections as national collection and have shared descriptive methods and common vocabulary to share them.